25 Reception Site Questions You Should be Asking ...
BEFORE you book!!!
- How many rooms are available at your facility? (ballroom, cocktail room, etc.)
- What is the maximum room capacity for each room offered?
- Is there a room reservation fee? How much is it?
- Do you double book your rooms? (hold more than one event in the same day)
- Is there an additional fee if one stays later than their contracted time? (Examples include having a reception booked until 9PM but one's guests would like to stay later)
- What is included with the rental of the room? (chair covers, linens, tables, china, centerpieces, etc.)
- What are your color options?
- Does your facility allow for outside caterers to come in?
- If you provide the caterer, can you accommodate special dietary needs?
- What does the "per person" charge include? (meal, champagne toast, cake plating, open bar, tax, gratuity, etc.)
- Do you offer packages?
- If one wanted an outdoor ceremony, can your facility accommodate that? (What if it rains?)
- Does your facility accommodate guests to stay there? If so, is there a bridal suite available to get ready in?
- Does your facility have a liquor license? What are the restrictions, if any?
- Can one provide their own champagne or alcohol?
- Do you charge a corkage fee for wine and champagne?
- How big is your dance floor?
- Is there an unloading/loading area for the d.j.?
- What are your decorating restrictions (no pushpins, putty, etc.? )
- What is your decorating time policy?
- What is your reception time length policy? How late in the evening can we book until?
- Are there regulations for photographers and videographers?
- What is your cancellation policy?
- What is the down payment due at the contract signing?
- When is the balance due? (cash, check, charge?)